ESPS FAQ

Submission Time Frame

ESPS Claims must be submitted within six months of the first day of continuous Defence service.

Claims that are made more than six months after the first day of service will only be eligible for payment for any part of the claim that occurred within six months of the claim being made (unless the requirement is waived by an ESPS decision-maker.

Late Claims

Claimants may request a waiver of the submission time frame for late claims.

Late claims for which a waiver is sought must be forwarded, with justification for the late submission, to the nominated ESPS decision-maker.

Claimants must explain why the claim was submitted late and detail any special circumstances that may apply.

An ESPS decision-maker may approve a late claim if satisfied that the reasons for late submission were beyond the claimant's control, such as an illness or injury.

Claimants who have previously been approved for a waiver of the submission time frame, should not anticipate further late claims to be accepted.

Claims that are submitted more than 12 months after the Defence service was undertaken can not be approved.

Where To Submit Evidence

Claim Evidence supporting Online Claims may be submitted via the Online Claims System or alternatively, can be submitted to ESPS staff in the Service (Navy, Army or Air Force) to which the Reservist belongs.

NAVY

Postal/Mailing Address:
Navy ESPS Officer
Level 23, Defence Plaza
270 Pitt Street
SYDNEY NSW 2001
Or
Email gary.phillips@defence.gov.au

ARMY

Postal/Mailing Address:
CMA Registry - ESPS
BP29-04-180
PO Box 7980
CANBERRA BC ACT 2601
Or
Email army.esps@defence.gov.au

AIR FORCE

Postal/Mailing Address:
DGPERS-AF ESPS Section
Building 361
RAAF Base AMBERLEY QLD 4306
Or
Email airforce.esps@defence.gov.au

 

What happens once an ESPS claim is submitted?

Upon receipt of an ESPS claim, an acknowledgement email is sent to the claimant’s nominated email address.

A second email will be sent to notify the claimant once the claim has progressed and assessment of the eligibility of the claim has commenced.

If any further information is required during the assessment phase, an email request detailing the required information/documentation and a due date for that information will be sent.

Finally, once the assessment is completed, the ESPS decision-maker will reach a determination and finalise the claim.

What if the claim is approved?

If an ESPS decision-maker approves the claim, a letter (or minute) will be provided to detail the decision and any associated financial outcome.

For approved ESPS claims where the Defence service has already been rendered, any associated payment will be loaded onto the Defence Pay System and processed into your nominated bank account shortly thereafter

For approved ESPS claims where the Defence service is ongoing (such as Continual Full-time Service or CFTS), an initial ESPS payment to the date the claim is finalised will be processed into your nominated bank account. The remaining approved ESPS payment balance will then be processed in arrears on a fortnightly basis.

NOTE: A remittance advice will be raised directly from Department of Treasury and Banking for each ESPS payment and provided to you by email.

Do I have to pass on these payments to my Reservist?

No. There are no conditions placed on the use ESPS payments. The payments are made to the business to assist in the costs associated with releasing the reservist to undertake Defence service. It is up to the business to determine how best to use the ESPS payments.

What if the claim is rejected?

Within seven days of the decision, you should be informed, in writing, that the claim has been refused. This advice should provide a statement of reasons for the refusal and advise you of your appeal options.

Are there any appeal options?

ESPS decision-maker

A claimant may request an ESPS decision-maker to review their decision within 30 days of receiving the notice of decision.

A request must be in writing, set out the reasons for requesting a review, and include any additional evidence to support this request.

Senior Review Officer

If the ESPS decision-maker upholds their decision, the claimant may then apply to the Service Senior Review Officer (appointed by a Service Chief) to review the claim.

A request must be in writing, set out the reasons for requesting a review, and include any additional evidence to support this request.

Administrative Appeals Tribunal Review

A claimant may apply the Administrative Appeals Tribunal (AAT) for a review of a decision by a Senior Review Officer.

Ombudsman Appeal

An Employer may appeal to the Commonwealth Ombudsman.

A self-employed Reservist may also appeal to the Defence Force Ombudsman.

Where can I get further information?

You can contact ESPS staff on 1800 DEFENCE or email ryd.esps@defence.gov.au


Alternatively, you can visit our Resource/Publication area to download a copy of the current legislation governing the ESPS.

 

 

Last update: Monday, 23 December 2019

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